Scope and Advanced Features of Raw Material
Module:-
1. Purchase order : -
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In two stages - Unapproved P.O. entry and
subsequent approval by authorized executive.
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Provision for several Live Amendments of rates,
quantity and other element to the P.O. based on the concept
of From-Date and To-date .
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Quantity executed is online updated from GRNs.
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Pending order status reports item wise/Party wise/Delivery
date wise etc.
2. Freight Master / Order :-
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Different freight rates details on the basis
of From date, to date, destination, union, non union, state
union concept for the various transporters.
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Shortage quantity tolerance and Shortage deduction
rates can also be defined in Freight order for various Transporters
& Products.
3. Goods Received Note (GRN) :-
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Multistage GRN Processing.
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GRN creation from our Weigh-ment slip, Party
challan, P.O., actual quantity received at our place.
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Shortage Memo (if any) is auto generated.
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Creation of provisional landed rates based
on P.O./Last GRN/ Item master Std. Rates for calculation of
moving weighted average rate and for provision of material value
of unprocessed purchase bills in accounts.
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GRN Material Inspection in Quality Control
Department .
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Rejection Memo (if any) is auto generated.
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Cash Freight Payment advice auto generation
from the GRN.
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List of Pending GRNs waiting for inspection, valuation,
approval in age wise and other formats.
4. Purchase Bill Processing :-
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One Purchase bill may be linked to one or many GRNs.
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Purchase Bill valuation based on Material basic rates and
other bill amounts like Discounts, Excise/Royalty, Sales tax,
Entry Tax, Packing & Forwarding, Freight &
Other charges from rates brought from P.O. linked
with GRNs or from the periodic P.O. amendment between which GRN
challan date lies. All the amounts are system calculated for arithmetical
accuracy. Party Bill No.& Date and amount is also entered in
this stage.
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If the material is purchased on Freight On
Rate basis then shortage qty deductions are also considered
by system in bill processing.
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Auto generated Debit Note / Credit Note based
on Item rate variation, Other bill components variation, Quantity
shortage/Excess, Rejections.
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Bills may then be online approve by authorized
purchase manager.
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GRN control register for handing over the paper
documents of bills to accounts dept.
5. Accounts Bill Passing and creation of purchase voucher
as accounting transaction : -
6. Purchase Freight Bill Processing :-
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One Purchase Freight Bill may be based on
one or many GRNs, Products, Parties and locations.
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Freight rates are applied from freight master/order
linked with GRN on the basis of transporter/location/period
and Truck type (union/non-union/state union) .
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Deduction amount for shortage qty is computed
by system with the consideration of tolerance qty and deduction
rates.
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Freight Bill No./Date and amount are captured
in this stage.
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Auto generated Debit Note / Credit Note based on shortage qty,
excess billing etc.
7. Other Transaction
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