Scope and Advanced Features of Materials Management (Stores) Module:-  

1.   Item Classification: -

• Entity-Division Wise Stock-in-Hand.
• Breakup of stock in Good / Rejected /Pipeline status.
• Minimum, Maximum, Reorder level exceptions reports.
• Classification of item code up to several level.
• Inventory reports on any no. of first characters of item codes.

• Additional fields of Item Class and Item Category for deeper MIS.

• Two Staged Indent Approval.
• Indent Merging facility having same item.
• Linking of Indents with multiple Order or GRN or both.
• Details on pending indents Dept. , item, division, Date wise.

• Generation of enquiry letters based on indents.
• Auto Enquiry generation on registered vendors.
• Emailing of Enquiry

• Quotations receipt entry against Enquiries or direct.
• Concept of Landed Cost.

• Comparison Statement Generation.

5.   Purchase order : -

• Two Staged PO Approval
• Provision for Amendment / Cancellation to the P.O
• Online display of Last Purchases Details for each item at data entry.
• Prestored Long text or graphical annexure attachment with P.O.
• Additional unit of Measurements for the same item.
• Internal Order Systems for purchases.
• Pending order status reports item wise/Party wise/Delivery date wise etc.

• Online linking with Indents

• Multistaged GRN Processing.
• GRN creation from Party Challan, P.O., actual quantity received in Stores.
• Linking GRN with indents.
• auto generated Shortage/ Rejection  Memo (if any) .
• Creation of provisional landed rates based on P.O./Last GRN/ Item master Std. 
• GRN item wise inspection  & GRN Valuation
• Auto generation Cash Freight Payment advice.

• List of Pending GRNs.

7.   Purchase Bill Processing :-

• Linking of multiple GRNs with Purchase bill.
• Auto generated Debit Note / Credit Note based on Item rate variation, Other bill components variation, Quantity shortage/ Excess, Rejections.
• Online approval of Purchase Bills

• GRN control register for accounts dept

• Bill to be passed is selected from the list of purchase approved party bills.

• Sales Tax code is cross checked in this stage.

9.   Rejection Management :-

• Rejected item return to party gate pass
• Special GRN for transferring items from Rejected stream to Good stream.

• Returnable / Non returnable.
• Rpair Gatepass

• Conversion/ Job Work  Gatepass

13.   Equipment & Tools Issue :

• Internal/ Contractor Issue
• Issue Agaist Requisition/ Without requisition
• Chargeable / Non-Chargeable issues

• Validated with current stock.

• Auto valuation with moving weighted average rate.

15.   Inter division transfer :-

• Validated with current stock.

• Auto valuation with moving weighted average rate

• Auto generation of debit note cum gate pass for stores items issued on Loan basis to sister-concerns and other organizations.

• Auto generation of account vouchers.

17.   Contractor Issue :-

• Chargeable/ Non Chargeable issue to contractor.
• Auto defined service charge addition on rate.
• Auto generation of debit note cum issue slip for stores items issued on Chargeable basis to various project and labor contractors.

• Auto generation of account vouchers.

• Separate but similar Inventory system for tools & tackles issued temporally to the departments.

19.   Inventory of office consumable Items :-

• Separate but similar Inventory system for office consumable items such as stationary with separate item master.

• Work order with structured job details in term of qty, rate & amount.
• Two staged Approval of  Work Order
• Provision for Amendments/ Cancellation of workorders.

• Billing procedures with references of the work orders.